Trade-in software that tracks buy to sold
Buy devices from customers or suppliers, grade condition, manage refurbishment checklists, and track every cost from purchase to sale — with margin scheme support for VAT-registered businesses.
14-day free trial. Trade-in features on Standard plan and above.
Full lifecycle from purchase to sale
Track every device through a clear workflow: Purchased, Refurbishing, Ready for Sale, and Sold. Know exactly where each device stands and what it's worth at every stage.
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Buy from customers or suppliers
Record trade-in purchases with device details, purchase price, and seller information. Works for walk-in buybacks and supplier bulk buys alike.
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Condition grading
Grade every device as Excellent, Good, Fair, or Poor at the point of purchase. Grading drives which refurbishment checklist is applied.
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Status tracking
Devices move through Purchased, Refurbishing, Ready for Sale, and Sold. Always know what's on your bench and what's ready for the shelf.
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IMEI & serial tracking
Record IMEI or serial numbers at purchase for a complete audit trail. Verify provenance, handle warranty claims, and stay compliant.
Refurbishment checklists and cost tracking
Different devices need different work. Set up refurbishment checklists per device type and condition grade, then track every cost — purchase price, parts, labour, and your final selling price — to see your real margin on every unit.
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Per-device checklists
Define what needs checking and replacing for each device type. Technicians work through the list, ticking off items as they go.
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Full cost breakdown
Track purchase price, refurbishment parts, labour costs, listed price, and sold price. See your margin per device instantly.
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Linked repair tickets
Need to replace a screen or battery? Create a linked repair ticket for the refurbishment work. Parts and labour costs flow back automatically.
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Margin scheme VAT
For VAT-registered businesses, calculate VAT on the profit margin rather than the full sale price. Stay compliant with HMRC second-hand goods rules.
Refurbishment Checklist
Margin scheme and compliance built in
Buying and reselling second-hand devices comes with specific VAT requirements. RepairKeeper handles margin scheme calculations automatically, and every device carries a full audit trail from purchase through to sale.
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Margin scheme VAT
VAT is calculated on the profit margin, not the full sale price. RepairKeeper handles the calculation so you stay HMRC-compliant without a spreadsheet.
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Purchase records
Record seller details, purchase date, price, and device condition for every trade-in. Build a clear paper trail for every device you buy.
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IMEI lookup & history
Search your trade-in history by IMEI or serial number. See the full lifecycle of any device — who you bought it from, what work was done, and who you sold it to.
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Full audit trail
Every change to a trade-in record is logged with timestamps and user attribution. Know who did what, and when.
Everything you need to run a trade-in operation
From buyback to resale — every tool a repair shop needs to manage second-hand device stock profitably.
Condition grading
Grade devices as Excellent, Good, Fair, or Poor at intake. Grading determines which refurbishment checklist is applied.
Refurbishment checklists
Define step-by-step checklists per device type and condition. Technicians work through each item before the device is cleared for sale.
Cost tracking
Track purchase price, parts, labour, and selling price per device. See your real margin on every unit — no spreadsheet needed.
Margin scheme VAT
Calculate VAT on profit margins for second-hand goods. Stay HMRC-compliant with automatic margin scheme support.
IMEI & serial tracking
Record IMEI or serial numbers at the point of purchase. Search and trace any device through your entire trade-in history.
Linked repair tickets
Create repair tickets for refurbishment work. Parts and labour costs flow back to the trade-in record automatically.
Stock integration
Refurbishment parts pull from your existing inventory. Stock is checked and allocated just like any repair job.
Profitability reporting
See which device types and grades deliver the best margins. Make smarter buying decisions based on real data.
Trade-ins connect to your full workflow
Refurbishment works alongside ticketing, inventory, and invoicing.
Repair ticket software
Create linked repair tickets for refurbishment work. Track parts, labour, and status — just like any customer repair.
Learn moreInventory & stock management
Refurbishment parts pull from your existing stock. Automatic allocation and low stock alerts keep your workflow moving.
Learn moreQuoting & invoicing
Generate invoices for sold devices with full cost history. PDF exports and online payment support included.
Learn moreTrade-in software questions
How does the trade-in grading system work?
When you buy a device from a customer or supplier, you assign a condition grade — Excellent, Good, Fair, or Poor. Each grade can have its own refurbishment checklist, so your team knows exactly what needs doing before the device is ready for resale.
Can I track profit margins on refurbished devices?
Yes. RepairKeeper tracks the full cost chain — purchase price, refurbishment parts and labour, and your listed and sold prices. You can see your margin per device at a glance, so you always know which trade-ins are profitable.
Does RepairKeeper support the VAT margin scheme?
Yes. For VAT-registered businesses buying and reselling second-hand goods, RepairKeeper supports the margin scheme. VAT is calculated on the profit margin rather than the full selling price, keeping you compliant with HMRC rules.
Can I link a trade-in device to a repair ticket for refurbishment?
Yes. When a device needs refurbishment work, you can create a linked repair ticket to track parts, labour, and costs. The refurbishment costs flow back into the trade-in record automatically, giving you an accurate total cost.
How does IMEI and serial number tracking work?
Every trade-in device records its IMEI or serial number at the point of purchase. This gives you a full audit trail from acquisition through refurbishment to sale — useful for warranty claims, compliance, and verifying device provenance.
Turn trade-ins into a profitable side of your business
RepairKeeper gives you device grading, refurbishment checklists, full cost tracking, margin scheme VAT, and IMEI traceability — all connected to your repair workflow. Start your 14-day free trial today.
Card required — cancel any time before day 14 and you won't be charged. See pricing.